OFFSIDES SOCCER CLUB BY-LAWS
ARTICLE I: NAME
The name of this organization shall be Offsides Soccer Club, and shall herein be referred to as the Soccer Club in the By-Laws. The Soccer Club draws its membership from the Wells Branch Community and the surrounding area. The Soccer Club will join Capital Area Youth Soccer Association Capital Area Youth Soccer Association (CAYSA) and South Texas Youth Soccer Association (STYSA) adhering to their By-Laws. The Soccer Club is a non-profit, tax-exempt organization.
The objective of this Soccer Club shall be to provide an enjoyable activity for children in the Wells Branch area and to help them develop physical fitness, self-discipline, self-confidence, and proficiency of soccer skills, good sportsmanship, and the determination to do their best.
Section A: Parents/guardians of players shall be deemed to hold membership with voting rights at general membership meeting. Players will be non-voting members in the organization.
Section B: Membership shall be open to all interested children between the ages of three (3) and eighteen (18), as determined on August 1st the fall season. Children aged three (3) will need approval of the Board of Directors in order to play. The Executive Committee may set a quota; those on the waiting list will fill slots as they become available. Membership shall be made upon prescribed forms and shall bind each applicant to abide by the By-Laws of this Soccer Club.
Section C: Seasonal registration fees will be assessed and used for normal operating expenses, which are incurred, and are associated with regular season activities. In addition, participation in fundraisers will be at a volunteer level, as assessed annually by the Executive Committee. A portion of the registration fee will pay for STYSA membership.
Section
D: As per Wells Branch MUD rules, at least 50% of Soccer Clubs membership must
be made up of residents of Wells Branch.
A membership
may be terminated or suspended by CAYSA or STYSA for not abiding by the By-Laws
of those organizations. The Executive Committee of the Soccer Club also
maintains the right to terminate or suspend a membership for not abiding by the
By-Laws, rules of the Soccer Club, and/or the Players Conduct Guidelines. In addition, any violation of civic or
criminal laws can result in immediate termination.
Section A: Soccer Club activities shall be conducted
by or under the authority of the Board of Directors.
Section
B: The Board of Directors shall establish membership Fees.
Section
C: The Executive Committee shall consist of the Board of Directors and the
Standing Committee. The members of the
Executive Committee shall not be paid for their services. All members of the Executive Committee must
be in good standing in the community, and have a completed a background check
as required.
Section
D: The Board of Directors shall consist of: President, Vice President,
Secretary, Treasurer, and six to eight (6-8) members at large. A quorum is reached when a majority of the
Board of Directors is present (7 of 10).
Section
E: The Standing Committee shall consist of: Youth Commissioners (all age
levels), Field Supervisors, Referee Assignor, CAYSA Representative, and
Community Relations Coordinator.
Section F: The immediate past President shall act as an advisor to the Executive Committee.
Section
G: The Board of Directors will appoint The Standing Committee members.
Section
H: All members of the Board of Directors will have one vote, except the
situations where two (2) people share one (1) Position. Together, they have one (1) vote. A simple majority will resolve all issues.
ATRICLE VI: NOMINATING COMMITTEE
Section
A: A nominating Committee will be
appointed by the President with at least one (1) and not more than two (2)
current Board Members. The President is
not a member of this committee. The
Nominating Committee is responsible for filling the offices of the Board of
Directors. The Nominating Committee will
announce the proposed slate of officers at the Soccer Club’s annual
meeting. Additional nominations may be
made from the floor (with the proposed candidate’s prior consent). If there are no nominations from the floor,
the election may be conducted by upheld hands.
Section
B: New officers will begin their terms June 1st. President, Vise President, Secretary and
Treasurer shall serve for a term of two (2) years or until a successor is elected.
A Member at Larger officer shall serve for a term of one (1) year or until a
successor is elected. Vacancies in
office shall be filled by appointment by the Executive Committee from the Board
of Directors or the general membership until expiration of the term. A person can hold the same office for only
two (2) consecutive years.
ARTICLE VII: DUTIES OF OFFICERS
Section
A: All members of the Board of Directors must be registered under Club
insurance.
Section
B: The President shall preside at all meetings of the Soccer Club and of the
Board of Directors and shall be a member ex-officio of all committees, except
the Nominating Committee and the Auditing Committee. The President shall appoint committee leaders;
shall be responsible to the general membership to exercise fiscal management of
Club funds; shall address member complaints; shall act for the Soccer Club as
liaison to the Wells Branch Municipal Utilities District Board and Community.
Shall approve all Club monetary expenditures. Shall waive the right to vote in
the event of a tie.
Section
C: The Vice-President shall act, as
assistant to the President, and in the absence of the President shall perform
the duties of the President (with the Presidents acknowledgement). The Vice-President is responsible for
recruitment and registrations and shall coordinate all Club tournament matters,
and appoint disciplinary committee as needed or appoint an individual(s) to do
so.
Section
D: The Secretary shall keep the minutes of all Board of Directors Meetings and
all general membership meetings; see that all notices are duly given in
accordance with the provisions of the By-Laws; and in general. Shall perform
all duties incidental to the Office of Secretary and such other duties as
assigned to him/her by the President.
Section
E: The Treasurer shall collect all monies from the Soccer Club and shall
deposit them in the name of the Soccer Club in a bank approved by The Board of
Directors. The Treasurer shall keep an
accurate record of the receipts and disbursements; shall present a current
statement of account at every meeting of the Board of Directors and make a full
annual report to the Soccer Club at the Annual Meeting. All checks must carry two (2) signatures from
members of the Board of Directors. The
Treasurer’s books shall be audited by an Audit Committee of three to five (3-5)
members, excluding the Board of Directors, at the end of the spring season.
Section
F: The CAYSA Representative shall be responsible for all communications and
meetings between the Soccer Club and CAYSA.
He/she will perform other duties as assigned to him/her by the
President.
Section
G: Members-at-large shall act as liaisons between members and the Board of
Directors and perform other duties as deemed necessary by the Board of
Directors.
Section
H: Each officer, upon the expiration of his/her term of office, shall turn over
to the successor, without delay, all records and other material pertaining to
the office.
ARTICLE VIII: COACHES
Section
A: Coaches shall be responsible for the recruiting and supervising of assistant
coaches. He/she shall coordinates and
conducts practice sessions and games. All coaches and assistant coaches are
required to successfully have completed a background check as defined by STYSA.
Section
B: All coaches will be responsible for training and supervising the Soccer Club
Team members.
Section C: To maintain proper conduct and discipline by the team members. The coaches may suspend participation in a game for violations of players conduct guidelines. This can be done without prior approval of the Board of Directors, for persistent and flagrant refusal to comply with proper and appropriate rules established by the Coach and Soccer Club By-Laws. The Coach must notify the Vice President of the Board of Directors of any disciplinary activity within 48 hours of the incident. The Coach may also recommend to the Board of Directors suspension or termination of the player’s membership. Unresolved disputes between the Coach and player and /or members regarding disciplinary action under this policy must be appealed to and finally decided by the Board of Directors. Notification of appeal must be made to a member of Board of Directors within seven (7) days following the incident. CAYSA and/or STYSA may also have to be involved and may hand down a suspension. If this is the case the Soccer Club will have to abide by their decision and any appeal will be through those organizations.
ARTICLE IX: MEETING
Section
A: The Board of Directors shall meet as deemed necessary. Special meetings may be called when required
by the President. A simple majority vote
will decide most issues. Four (8) voting
members shall constitute a quorum.
Section
B: The Board of Directors will hold The Annual Meeting at the close of each
spring season. The Board of Directors shall call a special general membership
meeting at the written request of at least twenty-five percent (25%) of the
members.
ARTICLE X: BY-LAWS
The
Board of Directors may recommend changes to the By-Laws. The membership may petition in writing the
Board of Directors for changes. Changes
in the By-Laws shall be approved by a two-thirds (2/3)-majority vote of the
members in good standing that are present.
Proposed changes in the By-Laws must be provided to the membership at
lest ten (10) days prior to any meeting at which the proposals are to be
considered for adoption in writing. Amendments to the By-Laws shall include an
effective date.
The
Board of Directors may approve rules and procedures that are outside the
By-Laws, for the orderly functioning and to effectuate the purposes of this
Soccer Club.
ARTICLE XI: DISSOLUTION
Section
A: If dissolution, disbandment, inactivation, or other termination of the
Soccer Club is deemed necessary, it must be approved by two-thirds (2/3) vote
of the members present at a duly called general membership meeting.
Section
B: Upon dissolution of the Soccer Club, assets shall be distributed for one or
more exempt purposes within the meaning of section 501 (C)(3) of the Internal
Revenue Code (or corresponding section of any future tax code), or shall be
distributed to the federal government, or to a state or local government for
public purpose. Any such assets not so
disposed of shall be disposed by the Court of common Pleas of the county in
which the principle office of the Soccer Club is then located. Exclusively, for
such purposes or to such organization, as said Court shall determine, which are
organized and operated exclusively for such purposes.
Executed
this__________ day of ___________, 2006
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President
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Secretary